These are unapproved minutes.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said.
On roll call members present were: Mayor Rollie Johnson, Joan Olson, Brian Lange, Robert Maciej, and Dennis Westrich. People present: Time Out Bar & Grill Manager Jay Holmberg, Morrison County Record Reporter Sheila McCoy, SEH Engineer Scott Hedlund, Public Works Superintendent Frank Koopmeiners, and Clerk/Treasurer Michelle Stevens via Skype at 3131 Campus Drive, Plymouth, MN.
Minutes: Maciej moved to approve the minutes for April 4, 2016 City Council Meeting, 2nd by Westrich. Motion carried unanimously.
Added agenda items: Lange moved to approve the agenda, 2nd by Maciej. Motion carried unanimously.
Presentations, Citizen Appeals: Time Out Bar & Grill, Fund-raiser July 2: Jay Holmberg, manager for Time Out Bar &Grill, requested to have an event in the park on July 2, 2016. They would like to have a Kickball tournament & raffle with a goal to raise $5000 to which would be donated to the Upsala High School. The event would start at 10 am and end at 9 p.m. Time Out is also requesting to sell food, beer, water and pop. The raffle will go through the Lion’s Club.
Johnson moved to approve the sale of beer in the City Park on July 2, 2016 from 10 a.m.-9 p.m., 2nd by Westrich. Motion carried unanimously.
Lange move to approve the Event Application to hold a kickball tournament and raffle drawing in the City Park on July 2, 2016 from 10 a.m.-9 p.m., 2nd by Maciej. Motion carried unanimously.
Time Out Bar & Grill, 2nd Anniversary Party July 23: Jay Holmberg also requested to have an event in the park and sell liquor for Time Out’s 2nd Anniversary Party.
Maciej moved to approve the sale of liquor in the City Park on July 23rd from 12:00 noon – 12:00 midnight, 2nd by Westrich. Motion carried unanimously.
Lange moved to approve the Event Application to hold a party in the City Park on July 23rd from 12:00 noon – 12:00 midnight, with setup starting at 12:00 noon on the 22nd and cleanup through 5 p.m. on July 24th, 2nd by Maciej. Motion carried unanimously. Kris Holmen, LED Lights: Kris was not available to attend the Council Meeting.
Sewer line Televising: City Engineer, Scott Hedlund, SEH presented updated sewer maps. Hedlund reported that he received three quotes on the cleaning and televising of the City’s sewer lines to help resolve the issues of inflow and infiltration.
Maciej moved to approve the quote from Jet-Line, Inc. for $13,856 for cleaning and televising and along with additional heavy cleaning totaling $16,006.00, 2nd by Westrich. Motion carried unanimously.
Koopmeiners, Hedlund, Westrich and Terry Roach, owner of the Walnut Ridge Town homes, will meet this week with C&L Excavating to discuss and finish the remaining items on the punch list for the Walnut Avenue Project. Department Reports:
Maintenance Report: Koopmeiners reported on the water and sewer levels.
50th Ave Update: Koopmeiners explained that gravels bids came in around $7.50/yard; this is more than expected.
Sewer Pond Discharge: Koopmeiners will find out if the samples passed to discharge the sewer pond. With approval, he will start discharging tomorrow.
Potholes: Koopmeiners presented a list of potholes that need repairing. Koopmeiners, Westrich and Johnson will be on the committee to recommend to the council what repairs need to be done.
208 E Pine Ave: The high water usage at 208 East Pine Avenue has been resolved by turning off the outside spigot. Lift Station: A new screen was installed in the lift station.
LED Street Lights: Minnesota Power replaced four current streetlights with LED lights; two lights are 45 watt bulbs and two are 99 watt. The council will talk with the community concerning the new bulbs and report back at the next meeting.
Fire Department Report: House Fire: The UFD was called to a house fire Thursday, May 4. Trainings: The Department had Hazardous Materials training in April.
In May they will be doing a prescribed burn training with an abandoned house.
City Office Report: Stevens was unable to offer a report due to an internet disconnect.
Planning Commission: The Planning Commission is gathering plans for the maintenance shed. They also recommended leaving the snow removal signs down.
UCDC: Heritage Days is starting to solidify. Plans for the Rec Building on Saturday night are getting set. They still need a theme for the City’s festival. Recreation Board: Report submitted.
Unfinished Business:: Razed Property by Walnut Ridge Town homes. Westrich will arrange to get the land seeded.
New Business: Senior Housing Feasibility Study: The Senior Housing Feasibility Study showed that an assisted living residential unit would prove viable in our community.
Comprehensive Plan: Olson requested that the City investigate updating the City’s Comprehensive Plan or putting together a new plan altogether.
Ordinances: The Planning Commission is reviewing the City’s ordinances. Current they are working on the Cemetery Ordinance.
Stipend Pay: The stipend pay was discussed; Olson will discuss comp. time with Stevens.
Financial: Olson moved to pay all bills presented, 2nd by Lange. Motion carried unanimously. Thank-you and acknowledgements: None.
Updates/FYI: None.
Adjourn: Olson moved to adjourn at 8:41 p.m., 2nd by Maciej. Motion carried unanimously. Michelle Stevens, Clerk/Treasurer